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E T Temporary

at World Bank
Location Nairobi, Kenya
Date Posted December 2, 2019
Category Social Services & Nonprofit
Currency KSH
Work Hours Day


E T Temporary, Nairobi, Kenya
Organization: World Bank
Country: Kenya
City: Nairobi, Kenya


About the World Bank Group: Established in 1944, the WBG is one of the world's largest sources of funding and knowledge for development solutions. In fiscal year 2018, the WBG committed $67 billion in loans, grants, equity investments and guarantees to its members and private businesses, of which $24 billion was concessional finance to its poorest members. It is governed by 188-member countries and delivers services out of 120 offices with nearly 15,000 staff located globally. The WBG consists of five specialized institutions: the International Bank for Reconstruction and Development (IBRD), the International Development Association (IDA), the International Finance Corporation (IFC), the Multilateral Investment Guarantee Agency (MIGA), and the International Centre for the Settlement of Investment Disputes (ICSID). The World Bank is organized into six client-facing Regional Vice-Presidencies, several corporate functions and thirteen Global Practices to bring best-in-class knowledge and solutions to regional and country clients.

The mission of the Health and Safety Directorate (HSD) is to protect and promote the health of staff wherever they may be, taking account of their individual health status, working environment and job demands. This is achieved by managing health risks, offering an evidence-based, quality controlled occupational health services, and nurturing trust in clients through professionalism and confidentiality.

Field Health Services (FHS) team of HSD is composed of doctors and nurses based in Washington and around the globe who provide medical advice and support to World Bank Group (WBG) as well as International Monetary Fund (IMF) Country Office staff and dependents as well as mission travelers. The FHS team arranges medical evacuations, provides pre-relocation briefings, visits country offices to evaluate local health and safety needs, and helps coordinate country office-based health promotion activities.

FHS is looking for a qualified candidate to fill an E T Temporary position based in Nairobi, Kenya who will provide administrative and logistical support to the work of the team based in Africa. The team is composed of 4 physicians based in Dakar, Douala, Nairobi and Pretoria and 3 nurses based in Dakar, Nairobi and Johannesburg. S/he will be expected to think innovatively and to work collaboratively with internal and external partners to tackle increasing demand for health and safety services in the


Experience Requirements

5 years of relevant administrative experience; experience in health programs administration or implementation is a plus.

Job Responsibilities

Act as a focal point for administrative, accounting and policy related queries.
Oversee and provide guidance on WBG's Time Recording System (TRS), Leave and Attendance Recording System (LARS), Short-Term (ST) Payment system, and SAP to ensure adherence to departmental and institutional guidelines.
Ensure that team members are using appropriate charge codes and internal orders (IOs) for travel and other activities that impact HSD budget.
Communicate and reinforce important notice regarding accounting deadlines and HR performance review deadlines.
Facilitate procurement and purchasing of goods and services (creation of purchase orders), as well as coordinating Short-Term Temporary/Consultant contracts through Admin Portal.

Education Requirements

Minimum education - bachelor's in Administration, Health Sciences, or other relevant fields


Advanced computer skills and full proficiency in the use of IT software and tools, including but not limited to Microsoft products (Excel, Word, PowerPoint, Outlook, SharePoint, OneDrive), WebEx/Jabber
International Computer Driving License (ICDL) is a plus.
Familiarity with data collection and survey tools, such as an electronic medical records system and SurveyMonkey.
Excellent verbal and written communication skills and ability to organize, edit and draft a variety of documents is essential.
Fluency in English required; working proficiency in French is a plus.
Capacity to work simultaneously on a variety of issues and tasks, independently adjusting to priorities and needs of the unit while achieving results with agreed objectives.
Ability to work diplomatically in a multicultural setting with a global team and coordinate work across different time zones.
Adherence to confidentiality standards set forth by the World Bank Group and ability to exercise a high level of discretion in handling sensitive patient medical information.
Ability to build strong relationship with partners in the Country Offices and external parties.