Grants & Budgets Manager

at International Rescue Committee (IRC)
Location Nairobi, Kenya
Date Posted July 9, 2019
Category Management
Currency KSH
Work Hours Day
Street Address Nairobi Branch


Grants & Budgets Manager
Organisation: International Rescue Committee

Closing date: 22 Jul 2019

The International Rescue Committee has been working in Somalia since 2006, providing essential services to conflict and disaster affected communities. The IRC has been operational in Central Somalia (Mudug and Galgadud regions) and Mogadishu implementing interventions in the areas of livelihood, WASH and health reaching out to more than 200,000 conflict and drought affected people.

Summary of Responsibilities

This position will provide high level grant and budget management for the IRC Somalia Grants Unit. The IRC Somalia Grants Unit acts as the formal coordination point between IRC departments, including programs, operations, finance and global headquarters. This position will also liaise between the regional office and Somalia program with regards to grants strategy, compliance, capacity building and implementation of the IRC Somalia SAP.

Within this Grant Unit, the Grants and Budgets Manager will primarily oversee the budget management of the IRC Somalia portfolio and support the Grants Coordinator with program cycle management.This includes leading standard grant specific meetings, reporting, and budget monitoring, as well as, implementing partner communications. Organization, flexibility, leadership and initiative are all key attributes to this position as it often involves independently solving unique issues as they occur while managing competing deadlines.

Key Responsibilities


Work closely with the finance team to maintain, update and develop budgeting and expenditure planning tools to ensure efficient planning and spending
Monitor the program budgets and expenditure in the IRC BVA system
Support program staff in grant revisions, cost extensions, no-cost extensions, budget realignments, and other as required
Conduct review of budgeting and actual expenditures and develop guidelines to better estimate expenditures during budgeting
Consolidating budget inputs and linking to the donor format for onward review by the Grants Coordinator, Finance Controller and Regional Finance Controller

Experience Requirements

At least 3 years of progressive professional experience in the Africa region. Master’s degree a plus
Demonstrated experience in grants management, fund management, auditing or program development and budget management

Job Responsibilities

Coordinate and support regular monitoring of grants, using appropriate grant management tools and through facilitation and support of regular and timely Budget v. Actual, Grant Review, Opening and Closing Meeting
Support the Grants Coordinator to develop, roll out and maintain program tracking tools to ensure all sector indicators report monthly progress, and identify and share gaps with project coordinators
Monitor grant-specific spending by budget holder
Ensure quality information management related to reporting by overseeing the regular maintenance of grant files, reporting calendars, and updating of internal IRC documentation and Grant Unit tools
Create and manage M&E schedule and compliance overview for each grant with the M&E coordinator
Partnership/Sub Award Management

Follow IRC’s Partnership Excellence for Equality and Results System (PEERS) that sets out efficient and responsive processes, delineates clear roles and responsibilities, and articulates IRC’s strategic approach to partnerships. Ensure quality sub-award management, including sub-award start-up, sub-award implementation monitoring and management, and appropriate sub-award close-out.

Education Requirements

Bachelor’s Degree in a relevant field (Project Management, Development, Finance, Accounting, Budgeting) with strong record of academic performance.
Advanced knowledge of working and budgeting in Excel
Working knowledge of USG (USAID/OFDA), European (ECHO,EU,SIDA SV), DFID and UN donor regulations, procedures and compliance requirements


Professional report writing experience for major donors, including: ECHO, EU, SIDA, USAID/OFDA, UNICEF, UNHCR, SV and private funders.
In-depth understanding of grants management procedures the grants cycle, procurement and financial best practices is a strong advantage
Fluency in spoken and written English with exceptional attention to grammar.
Able to work well both within a team and independently, in a challenging and fast-moving multicultural environment.
Excellent computer skills and competency in Word, Excel and PowerPoint;
Excellent organizational skills and ability to determine priorities and meet multiple deadlines
Willingness to travel to Somalia.
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