Job

Office Administrator

at Living Goods
Location Nairobi, Kenya
Date Posted August 12, 2019
Category Admin & office
Job Type FULL_TIME
Currency KSH
Work Hours Day
Street Address Westlands

Description

Office Administrator

Living Goods works to reinvent how we improve the lives of the under-served. We think big, relentlessly innovate to ensure both impact & health system strengthening.

At Living Goods, you will have the chance to apply your ideas and creativity at work every day. If you work well in a dynamic collaborative culture, set high standards, and meet challenges with determination and a sense of humor, you’ll thrive here at Living Goods.

Your Charge:

We’re looking for an Office Administrator to support the Country Senior Management Team and run Kenya Office. The role will support a leadership team to keep it within the tracks with minimal guidance, multitask with ease and stays in control at all times.

You will support administratively to ensure operational effectiveness of the Kenya team ensuring alignment of execution across all Functional areas as guided by SMT. You will design and delivers documents & reports to support timely and accurate decision by the leadership team.

This is an exciting and challenging role, an investment in your professional development.

Administrative support. Manage the Country Director’s & SMT diary, appointment scheduling and planning, conferences, teleconferences, and organize complex travel agendas etc. Provide administrative support to the leadership team.
Ensure that the Kenya office has all that is required for seamless operations. Administrative support to set up meetings, book venues for trainings, book travel and maintain staff movement schedule information and calendar of key activities.

Experience Requirements

Experience. 3+ years in a fast-paced working environment preferably someone who has worked in a similar position as an Office Administrator for 3 years in a fast-paced NGO set up. Experience working in a consulting organization or similar environment handling multiple projects and clients. Background relevant to the operations of Living Goods gained in either the private, public or NGO sectors.

Job Responsibilities

Develop and maintain a document management (physical and digital filing and retrieval system). Suggest efficient ways to run the Kenya office and troubleshoot malfunctions.
Help us do better. You will help us refine and streamline our team’s processes and tools to ensure that we work more effectively as a team and more seamlessly with other teams in the organization.
Key Contact person. Act as the point of contact for both internal and external parties. Welcome guests and help create a positive, friendly office environment.

Education Requirements

Background. Undergraduate degree or prerequisite work experience.

Skills

Proficiency. High level of IT literacy, including experience using ERP systems and the Microsoft Office suite.
Analytical skills. Strong conceptual and analytical skills.
Project Management. Demonstrated ability and experience managing diverse projects, applying relevant tools and best practices.
Communication. Experienced at preparing communication materials (PowerPoint, Word documents, email correspondence that meet Board-level standards) and effectively share these – both verbally and in writing in English. Good analytical capability & use of excel.
Planning and Organizational skills. People can rely on you because you can develop the engine that runs the Kenya office. You will keep the leadership team true to governance routines, are good at keeping calendars and timelines. You keep a tight ship and up to date to-do lists. You like to get the details right.
Collaboration and team effectiveness. Build team effectiveness and work collaboratively in a Kenya team environment.
People and info junkie. Once you join an organization you become a sponge, soaking up information quickly. You enjoy getting to learn the inner workings of an organization and meeting and getting to know employees at all levels.
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