Job

Staff Assistant

at UNODC - Office on Drugs and Crime
Location Nairobi, Kenya
Date Posted May 22, 2020
Category Admin & office
Job Type FULL_TIME
Currency KSH

Description

Staff Assistant, Nairobi, Kenya

Job Code Title: STAFF ASSISTANT

Department/Office: United Nations Office on Drugs and Crime

Duty Station: NAIROBI

Posting Period: 19 May 2020 - 25 May 2020

Job Opening Number: 20-Administration-UNODC-136048-J-Nairobi (O)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organisational Setting and Reporting
The temporary position is located in the Regional Office for Eastern Africa (ROEA) in Nairobi, Kenya, Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC). The Staff Assistant will work under the overall supervision of the UNODC Representative and under the direct supervision of the Programme Management Officer.

For more information on UNODC, please visit the website www.unodc.org

 

Experience Requirements

A minimum of five years of experience in general office management/ administration, programme or project administration, technical cooperation or related area is required.
Experience in working with an ERP system is required.
Experience in SAP/UMOJA (travel and requisitioning) is desirable.
Working experience in an international organization or the United Nations system is desirable.
Experience in working with talent management systems (e.g. Inspira) is desirable.

Job Responsibilities

Provide administrative support to the Representative ensuring the smooth and efficient functioning of the Representative's office.
Assemble briefing materials and prepare various documents for the Representative.
Support the Representative in managing his/her calendar and schedule of appointments and meetings.
Arrange travel arrangements, including flights and hotel bookings, and other logistics such as organising transfers, conference access and badges, for the Representative and/or other Front Office staff as required, including following up on issuance and clearances for internal processes.
Under the guidance of the Programme Management Officer (Programme Management and Analysis), undertake logistical administrative and financial arrangements, for meetings, events and workshops organized by the Office of the Representative.
Administer and monitor the office leave plans and attendance system.
Maintain organized the Representative's contacts for easy access and reference.
Facilitate the flow of information/communication between the Representative's Office and pillars/global programmes within office.
Review, prioritize and route correspondence to and from the Office of the Representative.
Implement in a timely manner assigned tasks and keep the Representative abreast of progress.
Review and draft routine correspondence, update periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc. and ensure completeness and correctness, for internal clearances and onward signature of the Representative's signature.

Education Requirements

High school diploma or equivalent.

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Fluency in French is desirable. Knowledge of another United Nations official language is an advantage.

Skills

project administration, implementation and evaluation, technical cooperation, programming and budgeting. Is able to work well with figures, undertake basic research and gather information from standard sources. Has demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements
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